Track Changes in memoQ: Exporting Revisions While Revising

Translators should be able to exchange projects seamlessly with colleagues and translation agencies who work with other CAT tools.

I have found that exchanging bilingual translation files or project packages between memoQ and most other CAT tools is pretty seamless in 2024. Nonetheless, some caution should be applied when files are exchanged between translation partners as part of a text revision process.

When your memoQ settings are not configured correctly, your red markups may well be visible to you but not to your client working in Trados Studio. Let me show you how to succesfully revise a Trados Studio file in memoQ and make the tracked changes visible in the exported SDLXLIFF file.

  • How To Export an SDLXLIFF File Containing Tracked Changes

    Frictionless interoperability between memoQ and Trados Studio

For the tracked changes made in memoQ to transfer correctly into Trados Studio, you may need to tweak some settings. memoQ uses the options that you set in the Miscellaneous pane of the Options window to control the global change tracking markup export behavior. These are the step-by-step instructions on exporting track changes in memoQ.

  • In the upper left corner of the memoQ window, click the cogwheels icon to open the Options window.
  • In the categories box, select Miscellaneous.
  • Click the Import/Export tab.
  • Select the Export track changes into the target file radio button and click OK.

Screenshot of Import/Export settings window in memoQ Translator Pro.

Set memoQ Track Changes Export Behavior on Import

If you prefer not to modify memoQ's global import/export behavior, you can follow the instructions below to adjust the track changes export behavior for individual files during the import process.
  • Create a new project or open an existing project in memoQ.
  • On the Documents tab in the ribbon, click Import/Import with options.
  • Browse to the required folder and select the SDLXLIFF file you want to proofread.
  • In the dialog window that opens, click the blue Change filter & configuration link. A new dialog window will open.
  • On the tab Tracked Changes, check the box The exported file contains tracked changes instead of TQA information.
  • Select the Export change tracking markup radio button and click OK.

Screenshot of Import/Export settings window in memoQ Translator Pro.

Don't forget to enable Track Changes on the Review tab. You are now ready to start proofreading the translation as you are used to.

When you have finished proofreading the translation, export the document by clicking Documents/Export/Export (Choose path). The updated SDLXLIFF that memoQ will generate contains all tracked changes and comments you have made during the proofreading process.

  • Add Shortcuts for Your Proofreading Commands

    Speed up and simplify the proofreading process

By default, most of memoQ's change tracking commands have no shortcuts. However, memoQ does offer a handy feature to add and customize shortcuts. Follow my instructions on how to configure shortcuts for your memoQ change tracking commands.

The table below lists the shortcuts I have assigned to the proofreading commands as an example and personal cheat sheet.

Show ChangesAlt + F11
FinalAlt + F12
Next ChangeCtrl + Right Arrow
Previous ChangeCtrl + Left Arrow
Accept this ChangeShift + F7
Accept and Move to NextCtrl + Shift + F7
Reject this ChangeCtrl + F11
Reject and Move to nextCtrl + Shift + F11

How to Create a Final File Without Tracked Changes

Need a clean, final file with tracked changes accepted to perform Quality Assurance in an external QA tool? The process described below is a rather laborious but effective way to achieve this.

  • On the Documents tab in the memoQ ribbon, click Export/Export bilingual to export a bilingual MQXLZ file of the proofread text.
  • Open this MQXLZ file in a new memoQ project.
  • Click the funnel icon at the top of the translation editor to open the Advanced filters window.
  • On the Status tab, click Change-tracked segments, and then OK.
  • Press shortcut combination Shift + Ctrl + A to select all filtered segments.
  • In the ribbon, click Tracking/Accept/Accept This Change on the Review tab.
    Note that from memoQ 10 onwards, this step can be done by simply clicking Accept All Changes.
  • Export the file in the MQXLZ format and close the memoQ project.
  • Open the MQXLZ file with the accepted tracked changes in your external QA tool.
  • Run your quality assurance process as usual and make amendments in memoQ on the file you are proofreading.


Author bio

English to Dutch translator/editor Erwin van Wouw

Erwin van Wouw (1973) is a native Dutch technician turned translator based in Utrecht, the Netherlands. With over 16 years of experience as a professional Dutch translator and proofreader, he assists businesses in transforming their texts into impeccably written and smoothly flowing Dutch documents.